Privacy policy

1. Who is responsible

Cast Binder is operated by Project Binder LLC. This policy explains what information we collect, why, who sees it, and how to have it deleted. Contact: privacy@castbinder.com.

2. What we collect from talent

When you apply to a casting call, we collect only what that application asks for:

• Your name and email address, and your phone number if you choose to give it.
• The photos you upload.
• Your answers to the producer's questions, and the roles you are interested in.
• If you are a parent or guardian submitting for a performer under 18: the performer's name and age, and a record that you confirmed you are their parent or legal guardian and when.

You do not need an account to apply.

3. Optional talent accounts

If you choose to create a free account so that future applications fill themselves in, we also keep what you save in your profile:

• Your name, phone number, where you are based, clothing sizes, hair and eye color, skills and experience, and links to a resume or reel, as far as you choose to give them.
• A headshot and a full-body photo.
• For a child profile kept by a parent or legal guardian: the child's name, date of birth, the same optional details and photos, and a record of the guardian's confirmation and when it was given or renewed.

You sign in with a one-time code sent to your email address; we do not store a password for talent accounts. Only you can see your saved profiles. A casting team receives a copy of a profile only when you apply to their call with it, and later changes to your profile do not change that copy.

A child's profile can be seen and used only through the parent or guardian's account. We ask the guardian to confirm it is current at least once a year, and it can no longer be used once the performer turns 18.

4. What we collect from producers

• Your name, company name if given, email address and a password. The password is stored only in a scrambled (hashed) form that we cannot read.
• The casting calls you create, and the ratings, statuses, tags and notes you add to submissions.

5. What we never collect or do

• We do not collect government IDs, Social Security numbers, payment details from talent, or health information, and producers are not allowed to ask for them.
• We do not use facial recognition, face matching or any other biometric analysis on photos or videos, and we do not create identifiers derived from anyone's face. We may check technical image quality, such as blur or exposure, which measures the picture and not the person.
• We do not use artificial intelligence to score, rank, filter or reject applicants.
• We do not sell personal information, and we do not show advertising.

6. How we use information

• To deliver your application to the producer who posted the call and let their team review it.
• To send you a confirmation that your application was received.
• To run producer accounts and keep the service secure, including blocking automated abuse.
• To respond to your requests, including deletion requests.

Talent information is never used for marketing. Project Binder LLC may contact producers about Cast Binder and about its related product, Project Binder; producers can opt out of those messages at any time.

7. Who can see a submission

• The producer who posted the call, and collaborators they add to it, can see the full submission: contact details, photos and answers.
• People the producer shares a shortlist link with can see only a name, a headshot and the role. Performers under 18 appear by first name only. They cannot see contact details, ratings, notes or answers.
• No one else. Photos are stored privately and are shown through links that expire shortly after they are created. Applications are not public and are not listed in search engines.

8. Companies that help us run the service

We use a small number of service providers who process information only to provide their service to us:

• Supabase: database, sign-in, and private photo storage.
• Vercel: website hosting.
• Cloudflare: the automated-abuse check on the application form.
• Resend: sending confirmation and account emails.

We may also disclose information if the law requires it, or to protect someone's safety.

9. How long we keep it

A submission is kept until the producer deletes it or the call, or until you ask us to delete it, whichever comes first. Producer account information is kept while the account exists.

10. Deleting your information

If you have an account, you can withdraw any application, delete any saved profile, or delete everything at once from your profile page, and it takes effect immediately.

Without an account, email privacy@castbinder.com from the address you applied with. We will delete your contact details, answers and photos, remove you from any shared shortlists, and confirm when it is done, normally within 30 days. If you applied on behalf of a performer under 18, the same request deletes their information.

Producers can delete a call from their account, which deletes the submissions made to it, or can email us to close their account.

Depending on where you live, you may also have the right to ask what information we hold about you, to correct it, or to receive a copy. Email the same address and we will help.

11. Children

Cast Binder is for adults. People under 18 cannot apply for themselves or create accounts. Information about a performer under 18 is provided only by their parent or legal guardian, who consents to its use for casting calls they choose to apply to. A child's saved profile lives inside the guardian's account, is never public, and is never shown to anyone except the casting teams the guardian applies to. A parent or guardian can have it deleted at any time as described above.

12. Cookies and similar storage

• Producers and talent who sign in get a cookie that keeps them signed in. It is necessary for the service to work.
• Your light or dark theme choice is remembered in your browser.
• The automated-abuse check on the application form may set its own strictly necessary storage.

We do not use advertising or cross-site tracking cookies.

13. Security

Information is encrypted in transit. Photos are kept in private storage, and every table in our database is locked so that producers can reach only their own calls. No system is perfectly secure; if we learn of a breach affecting your information, we will tell you as the law requires.

14. Changes

If we change this policy in a way that matters, we will update the date above and tell producers by email or in the product.